The Step-by-Step Planner Covers:
- Step 1: Know Your Productivity Type
Are you the type of task-driven person who cannot stand seeing unchecked boxes on your “to-do” list? Or are you driven by deadlines and can’t seem to get started until a hard deadline is looming on your projects? Knowing your productivity type can help you prioritize your work so you can accomplish more in your day.
- Exercise: Identify your productivity type.
- Step 2: Discover Your Energy Peak Time
Have you noticed that you seem to be more efficient at your job during certain hours of the day than others? Most people have times when all pistons are firing. During these times you are revved and ready to roll. You also have times when it’s all you can do to keep your eyes open.
- Exercise: Schedule your tasks according to this Action Priority Matrix
- Exercise: Track your energy peaks + valleys during the day; find a pattern + work on your “Quick Wins” and “Major Projects” during those PEAK times
- Step 3: Get Yourself a Simple Kitchen Timer
The idea that a simple kitchen timer can help you eke out a momentous amount of added productivity in your day. It is, however, a tried and true tactic that has helped many seasoned professionals accomplish so much more in less time.
- Exercise: Which tasks and projects need your undivided attention? Which tasks can you delegate?
- Exercise: Set yourself up for success by eliminating known distractions.
- Step 4: Make Friends with Your Calendar
Your calendar is something you may look at every single day when working, but is it a useful tool or do you mostly take it for granted? It’s something that is always there and, quite frankly, underutilized by the masses.
- Exercise: Which calendar is your perfect match?
- Step 5: Batch Your Tasks, Theme Your Weeks
Time-management masters know that to be truly efficient, batching is where it’s at. Videos on Mondays, writing on Tuesdays, client calls on Wednesdays. You get the idea.
- Exercise: Create your weekly themes
- Step 6: Schedule Your Down Time
Taking regular downtime is essential for keeping pace with a productive schedule and maintaining your creativity and passion for your business.
- Exercise: Schedule downtime into your days
- Exercise: Create a vision board (or add photos to your current vision board) of relaxing things or places you want to try.
- Step 7: Review, Reconsider, Rework
It is essential that you take the time, at least once each year, to determine what is working for you and what is not.
- Exercise: Reflect on what productivity tasks work best for you, which you need to do more often, and which ones you want to dump